In attendance: Lise Bernard, Marion Brooks, Patti Bruffy, Linda Karin, Andrea Partida, Christine Rhoads, and Myda Clark.
Meeting called to order by President Lise Bernard at 8:40am.
Approval of Minutes (Linda Karin)
The minutes from October 2, 2008 were read. Patti motioned to approve the minutes, Marion seconded and the motion passed unanimously.
President's Report (Lise Bernard)
- Gift and grant request: Lise presented the details of the grant request by the 6th grade for $1000. The breakdown was as follows: $250 for literature circle books, $250 for math curriculum books, $500 on sustainable lab supplies. Patti motioned for a vote to provide up to $1000 to the 6th grade for the literature circle books, math curriculum books and sustainable lab supplies. Susie seconded. Passed unanimously.
- By laws: Changes discussed. We edited by laws once more. Christine motioned that the Board approve by laws as amended and that we should put the by law approval to a vote at the next General Membership meeting. Patti seconded. Passed unanimously.
- Plan to call next General Membership meeting at next board meeting on December 4, 2008. Susie to provide edited version of the by laws to the parents in accordance with the current by law guidelines before the vote.
- Catwalk 2007 monies: Lise reminded Janie that she has $10K in reserve to use for computers.
- Direct Donations 2008: Christine explained that parents gave some $5000 specifically for a solar panel/monitor science learning project. It should be completed during winter break for the students this year to benefit from it. Christine will discuss progress with faculty Dan Theone and Paul Roesler regarding cost of purchase and installation of the solar panels and monitors.
- Advisor and team teaching lists. Christine will forward the lists to Marion who has offered to format advisor and team teaching lists in excel. She will forward the revised lists to Carrie Flowers to distribute to the appropriate persons.
Treasurer's Report (Marion Brooks)
- We have roughly $10K in the bank in unrestricted funds. Lise still has not been able to obtain a receipt from the caterers of the picnic so about $1500 of $10K will be used for that reimbursement.
- We made $968.75 in logowear sales and the bonfire. The funds were deposited but have not cleared.
Fundraising (Lise Bernard)
- Jog-a-thon is set for Friday, January 23, 2008 and Janie has approved.
- Sammy's Wood Fire Pizza fundraiser is set for Wednesday, November 12, 2008. 3pm to 9pm.
- Escript: Andrea reported that 18 new people have signed up for escript since the beginning of the Advisory Challenge. We will continue to push the drive in the weekly email blast. The last day to turn in the registration form to qualify for the Ice Cream party for the advisory will be November 21, 2008. Andrea will provide exciting verbiage to Linda for the next email blast to motivate the Advisories to push for 100% participation before the deadline.
HTMPA Website update (Myda Clark)
- Myda briefed us on her marvelous new version of the HTMPA website. We discussed various helpful links to possibly be added. Lise will email a link to the provisional (off-line) site for board review and for the board to offer further suggestions. Christine asked that while making suggestions to keep in mind that the final website will be in the public domain so we should not include private or personal information. Lise emphasized that suggestions be email to her and that she would forward them to Myda so that Myda would not be drowning in emails.
Communications (Linda Karin)
- Linda has started a weekly informational email, New you can use, that will consist of information that the board would like to get out to the parents as well as general reminders. It will be sent out once a week on Sunday night. The deadline to submit information to be included in the Sunday email will be due before 5pm on the preceding Friday. It was agreed that Linda would not be responsible for content and would only organized and sent the email blast. Information should be submitted to Linda's personal email address lmkarin@pacbell.net. (The weekly email will be sent from htmcommunications@gmail.com.)
Special Thanks:
- The Liberty Station Education Day was a huge success. We would like to thank Cris Anderson and Vicky Ross for their tireless work organizing the event.
- Also we wish to thank Michelle Dutra and Cris Anderson for providing lunch from Soup Plantation for the staff during teacher conference week.
Meeting was adjourned at 10:35am.
Respectfully submitted,
Linda Karin
Substitute Secretary
