The meeting was called to order by President Lise Bernard at 8:40 am.
Approval of Minutes (Carrie Flowers)
The minutes from the September meeting were read. An amendment regarding restricted funds in the budget was made to read "roughly $11,000." Patti made the motion to approve the amended minutes, Susie seconded, and the motion was passed.
Announcements (Lise Bernard)
- The By laws meeting will be October 15 at 8:45.
- Gifts and Grants: Lise spoke with Janie, and asked her to remind teachers about gifts and grants. A paper reminder may be helpful, and/or putting the grant application on the website.
- Picnic: The Back-to-School Picnic had about 130 people show up. HTMMA had a great turnout throughout the night for their Harvest Festival. Can we coordinate with them or transition to something like that? Lise thanked Brenda Anderson, Linda Karin, Mrs. Amore, Sylvia Martinez, Patti Bruffey and Eve Sepulveda for their help with the event.
Treasurer's Report (Marion Brooks)
- We have about $10,000 in the bank, but still need to pay L & L for the picnic food. We lost a little money on the picnic; we need to charge more per person to cover the tax and cost of servers.
- We received $3900 in Catwalk funds; we had some expenses for logowear (we did sell $185 in logowear at the picnic).
- $975 was paid to Carrie Interlandi for the grade level grant from last year.
- 8th Grade Promotion: $500 from the PA for seed money, and $51.24 left over from last year.
- Reimbursement Procedure: forms are in the office. Completed forms go in the red folder. Checks will be back within a week. We need the receipts or we can't process the reimbursement.
Team Parents (Carrie Flowers)
- Joanna Clark is updating the lists of emails, and should be done by tomorrow. Directories should go home next week. Digital copies will go to all PA presidents.
- Access to lists of emails will go to appropriate team parents this week.
- We need a new website person for the Parent Association page. Carrie will contact Myda Clark, who had noted on the volunteer lists that she was interested. We would like to have: Contacts, Escrip, Forms, Bylaws, and Meeting Minutes available on our page. The school will design the site, we just need a person to post things. We would also like a bigger button on the HTM page that says something like: "Current Events at HTM" that would point to our page. We will form a committee for the website.
- Christine would like to be added to the Shaddox/Costa team as a team parent.
Fundraising (Lise Bernard)
- Jogathon: Karen Gruenberg will chair. Name ideas: "The HTM Amazing Race" or "Survivor: HTM". Prizes might include t-shirts, gift cards, Midnight Madness/Lock in. Our first choice for dates is January 23, with Jan. 28th or February 11th as alternates/rain dates.
- Escrip (Andrea): We currently have only 84 people signed up. We will do an email blast to encourage more sign ups. Perhaps we can have an advisory contest: whoever brings in the most signed forms or VonsClub or Ralph's card numbers and gets the advisory teacher to sign up, wins an ice cream party. If we focus on VonsClub at first; we might have more success with that than trying to get parents to give up debit card numbers. Let's do a second semester push for the debit cards.
- Food Sales: Lise proposed that the PA do a snack sale once or twice a month to increase PA funds. We will buy sodas on sale when we see them; Dr. Pepper, Coke, lemonade, Sprite and root beer are popular choices. Marion will advise Lise on purchasing pizzas. Set up will be at 2:30, and be done by 3:45. Lise will talk to Darcy regarding the scheduling and ask Janie is she has a wish list for us to raise funds specifically for.
- Restaurant Nights: Teresa is working on this. She is working with Oggi's and Sammy's currently.
- Catwalk: Meetings start in October. May 30th is the date.
Communications (Linda Karin)
Linda will contact June Dodge to learn new email procedures.
New Business
Kids' NewsDay is next Tuesday, October 7th, and we will be selling at HTM.
Our next meeting will be November 6th at 8:30.
The meeting was adjourned at 10:25 am.
Respectfully submitted,
Carrie Flowers,
Secretary
