Thursday, August 13, 2009

HTM PA Projects

VOLUNTEER

Please consider volunteering your time, knowledge and abilities with the students, staff and parents of High Tech Middle. Volunteer assistance in schools enriches the educational program while strengthening the schools’ relationship with parents and the school community.

Steps to volunteering:

  1. Print Volunteer Form

  2. Fill out form

  3. Send to or drop off form at school office

HTM Information

HTM UPCOMING EVENTS FOR OCTOBER







  • Friday, October 9
    HTM MOVIE NIGHT

    6:00-10:00pm in the HTM Commons

    $5 cost, raising funds for HTM 8th grade stock market project



  • Friday, October 9
    ROCK CLIMBING

    8:00-10:00pm at The Rock Gym in Old Town, 2074 Hancock St., 92110, (619) 299-1124

    $15 cost per person, raising funds for HTM 7th grade



  • Wednesday, October 14
    FOOD SALE FEATURING HTM HALLOWEEN GRAMS

    In addition to snacks, this sale will also have Halloween Grams available for purchase! The students can send one to friends or teachers and staff, parents can send them to their children... anyone at HTM can receive one. The cost will be $1 each or 6 for $5. The Halloween Grams will be delivered during the school day on October 30.



  • Thursday, October 15
    HTM ALL NIGHT LOCK IN

    for HTM students and siblings

    Starts Thursday evening at 6:00pm and goes through Friday morning at 8:00am

    $10 cost to attend. Food will be for sale, with $5 recommended to purchase food.



  • Friday, October 16
    HTM HOLIDAY

    No school



  • Monday, October 19 - Friday, October 23
    HTM SPIRIT WEEK


    • Monday: Pajama Day

    • Tuesday: Nerd Day

    • Wednesday: Comic Con/Superhero Day

    • Thursday: Twin Day

    • Friday: T Shirt/Sandal Day
      All spirit costumes must be school appropriate. If unsure about a costume, stop by Mr. Gabe's office or email him at gogilvie@hightechhigh.org





  • Monday, October 26
    HTM STAFF DAY
    No school




  • Thursday, October 29
    OCTOBER
    BOOGIE DANCE

    4:00-6:00pm, HTM Commons, $3 cost
    Costumes welcome!



  • Friday, October 30
    HTM FALL FESTIVAL, 5:00-8:00pm

    Join us for the HTM Fall Festival where we'll have games, prizes, a costume contest, food, fun, a photo booth, a raffle, and live music from Bobby's Fantasy - a band that has two of our very own HTM teachers as members!


    Megan, the contact chair for the Fall Festival, is looking for volunteers and donations for the event. Any and all help is welcome including - but not limited to - help with set-up, working and tear-down on the day of the event, collecting donations from businesses, donations for raffle prizes, food, candy, etc. If you can help in any way, please contact Megan at lamourdemer@yahoo.com.


For more information on school events, see Mr. Gabe's Digital Portfolio at:
https://sites.google.com/a/hightechhigh.org/mrgabe/


CONTACT THE HTM PA

SCHOOL INFORMATION

HTM PA Fundraising

CHIPOTLE FUNDRAISER
Wednesday, January 20, 2010
1:00-5:00pm



During the scheduled time of this event - from 1:00-5:00pm on Wednesday, January 20 - 50% of the proceeds from food and beverage purchases will be donated to support HTM from every family who presents the official event flyer. Please remember to print out a copy of the flyer and take it with you to the event because you MUST present the flyer during the scheduled event hours for the school to receive donations for your participation.


Click here to download the Chipotle flyer.


On-Going Opportunities

  • Food Sales - A big thank you goes to Lorraine (parent of a sixth grader) for organizing the food sale that took place at the Back to School Dance on September 17!

  • eScrip - The program that costs you nothing! Did you know that by simply shopping or going out to eat, you can raise funds for HTM? Stores such as Vons, Albertsons and Ralphs contribute a percentage of your purchases to the school(s) of your choice. Enrolling is fast, easy and safe. - More info

  • Annual Appeal


One Time Opportunities

About HTM Parent Association

Contact Lists

HTM PA Board Members

Meeting Announcements

Meeting Minutes:

  • ...


Bylaws:

  • ...

Welcome HTM Parents!

WELCOME TO 2009-10 AT HTM


Hello HTM parents and welcome to the 2009-10 school year. All parents - both new and returning - are automatically members of the High Tech Middle Parent Association. We are looking forward to getting to know you better throughout the year.

High Tech Middle provides our children with a personalized, project-based learning environment that is unique to San Diego. But to provide the well-rounded education that we all desire for our children, the school needs quality resources and state-of-the-art equipment. This is where we parents can make a difference through our Parent Association. The PA sponsors both socializing events that bring us together as a community and fundraising opportunities that supplement the school's budget. Whether you can spare just a few hours or take on a larger role, we always welcome volunteers. By working together, we can help ensure that our children get the education they need and deserve.

We look forward to meeting all of you and hope to see you at our monthly PA meetings, which take place on the first Thursday of each month at 8:45am in the HTM conference room.

Warm regards,
HTM Parent Association

Saturday, August 1, 2009

HTM: Calendar/Events

Calendar Help and Comments

Scroll down to see HTM Events with Food Sales combined in one calendar.




Orange = HTM Events, Brown = HTH, HTHI, HTM Food Sales

Tuesday, June 9, 2009

May 2009 HTMPA meeting minutes

High Tech Middle Parent Association


Meeting Minutes: May 7, 2009



In attendance:  Marion Brooks, Patti Bruffey, Michelle Dutra, Carrie Flowers, Linda Karin, Susie Kime, Andrea Partida.

The meeting was called to order at 8:40 am.

Approval of Minutes (Carrie Flowers)

The minutes from the April 2 meeting were read. Marion made a motion to approve the minutes, Linda seconded, and the motion passed.

Nomination Committee (Susie Kime)

Ø     HTM has received a grant that required lottery changes for the Explorer kids this year.  The result of that is that only about 10 5th graders from Explorer are coming to HTM (the others were admitted to HTMMA).  This was mentioned because we were planning on recruiting some of these parents that we know for next year's board, but that won't be possible to the extent we had planned.  For example, Carrie's 5th grader will be going to HTMMA, and she will not be on HTM's PA board next year.

Ø     Possibilities for the 09/10 board members are: Marion, Susie, Patti, Michelle, and Andrea.  We will ask Lise, Christine, Cris Anderson, Lorraine Goerke, and Vicki Ross if they are interested.  If anybody can think of other people to ask, please do!

Ø     Patti told us that President's Council had mentioned that a Development Chair (to oversee fundraising) might be something to add to our board.

Ø     May 28th, from 6-7pm, is the Welcome Reception for incoming 6th graders.  It was agreed that we will make an announcement for the need for volunteers and pass around clipboards for sign ups. Marion will ask Janie to be put on the evening's agenda.  Carrie will prepare clipboards.  Linda will send out another email to call for volunteers for next year's board.

Treasurer's Report (Marion Brooks)

Fund Run update: Parents are interested in learning what the Fund Run money was spent on; Linda will send an email with details.

Phone-a-thon: Patti reported that the Phone-a-thon generated about $5000 for HTM.  Next year, it will most likely be held in the Fall.

8th Grade Promotion: There is about $1600 for the reception and festivities.  Patti and Eve polled the students about what kind of celebration they wanted.  The vote was for a beach party and a t-shirt.  The reception will be on the lawn in front of HTH, and expenses will be shared with HTMMA (their reception will be after ours).  Marion suggested that Patti contact Marcus Bell to check the sprinkler schedule for that week.

Budget: There is $10,394 in unrestricted funds.  Previously, we had voted to give $500 to each team and $500 to each specialty teacher (totaling $4500) to be distributed in June, 2009.  Patti moved that we give an additional $3000 to provide support for the 09/10 school year; $500 more for each team.  Carrie seconded the motion, and it unanimously passed.  This means that each team will receive a total of $1000 and each specialty teacher will receive $500.  We will encourage specialty teachers to apply for grants if they need more money. The additional $3000 will also be distributed in June 2009.

eScrip (Andrea Partida)

We have doubled what we were doing last year, but it is still not a great amount.  At the May 28th Welcome Reception, Andrea will give eScrip instructions.  She will also do another push for selling gift cards, with an emphasis for teacher gifts, graduation gifts, Father's Day, etc.

The meeting was adjourned at 9:55 am.

Respectfully submitted,

Carrie Flowers,

Secretary

Tuesday, May 12, 2009

High Tech Middle Parent Association Meeting Minutes: February 13, 2008

The meeting was called to order by President Eve Sepulveda at 9:05 am.

Catwalk Cabaret (Eve Sepulveda)

1.     The next meeting is tomorrow, 2/14 at 8:45 at HTHI.  We need volunteers! Check the posting on the bulletin board for information or go to the Catwalk link on the PA website if you can't make the meetings.

2.     We need a basket coordinator for HTM to collect the baskets and get them to Jackie.  This year, we will be having team baskets, and not advisory baskets.  The money will be going to the IT budget for the whole village.  The team parents will decide the theme and submit to Jackie for approval.

Other Announcements (Eve Sepulveda)

1.     We are getting a grant from the Starbuck's by Henry's of about $1000.  They asked if we could help them out by buying bags of coffee beans this week (they are having an intra-Starbucks competition).  Even if you don't buy coffee beans, please say a thank you from the HTV.

2.     Volunteer mixers: to get to know new faces.  We need to show new volunteers our list of specific volunteer opportunities. Maybe an evening the first week of September?  Ideas discussed:  having an evening at somebody's home; setting up tents outside the school as an information booth and refreshments. We all agreed to definitely tap the new parents who attend the May orientation.  Maybe we could wear matching t-shirts in a bright color that identifies us as PA volunteers, so people can know who to go to, and know that they know somebody who volunteers.  The idea of hanging FAQ posters on the walls was also discussed.

3.     Padres Concessions: booth volunteers are needed!  This is a great opportunity for us to make a ton of money; we get 10% of total sales from the concessions booth.  In order to volunteer, you will need to attend a 4 hour Food Handler's Workshop and commit to a 2 game minimum (we are signed up for 10 games).  Parent room reps will forward this information on to parents to try to get more involvement.

4.     Liberty Station for Education day is March 5th; please get out and see what special things are going on in Liberty Station that will benefit all the schools in Liberty Station.



Approval of Minutes (Carrie Flowers)

The minutes from January 8 meeting were approved as read.

Upcoming Elections (Maria Shepherd)

As parliamentarian, Maria needs five active board members to volunteer to serve on the nominating committee.  An email will go out soliciting people to nominate themselves or others for board and/or committee positions.  Online elections were discussed; possibly June can create a ballot for us.  Please start thinking about positions and people to fill them.

Communications (Nancy Allen)

Just a reminder to send emails through Nancy and Eve, not Lisa Ruiz for PA information.

Gifts and Grants (Eve Sepulveda)

  • $400 for books was approved for Ms. Abassi's class.

  • Ms. Barrett asked for $350 for a Spanish architecture/culture mural painting in the drama hallway. The PA was in favor of this, but would like some more information; Eve will ask Ms. Barrett.


School Support (Eve Sepulveda)

1.     After hearing how well some snack sales have done and how inefficient others have been, Maria and Darcy have been tasked with creating a "Snack Sale How To" guide to help with such things as:

  • Where to buy the pizzas

  • How much to order

  • How much to charge

  • What other items are big sellers


2.     8th Grade Graduation (Nadi Ovanessoff & Marion Brooks):  They have raised over $1600 so far; their goal is to have everything about graduation already paid for so parents don't pay for anything.  It has been decided to have an All-Family Reception after the graduation (Maria is waiting for approval to use the South Promenade grassy area).  The committee is working on creating a class t-shirt and a class photo for each student.  The Liberty Station tenants would like to have a reminder go out to parents to make reservations for lunch ahead of time; this will everyone involved be ready.  The next meeting is Tuesday, Feb. 19th.

Fundraising (Eve Sepulveda)

1.     Escrip:  Linda Kurtz is working on creating a new flyer for escrip.  She asked to have an email go out showing all the participating vendors who are offering Valentine's deals.

2.     Family Restaurant Night:  Jack in the Box is no longer doing group fundraisers.  Annette Larson has schedule five Islands Restaurant nights, where 20% goes to all the PAs.  You will need a flyer, but they are not restricting us from handing out flyers in front of the restaurant.  The first event is March 10, from 5-8 pm at Islands on Balboa Ave.

Hospitality (Maria Shepherd)

Upcoming hospitality needs:  Testing in April and the Teacher Appreciation Luncheon on May.

The meeting was adjourned at 10:40 am.

Respectfully submitted,

Carrie Flowers,

Secretary

High Tech Middle Parent Association Meeting Minutes: April 2, 2009

In attendance:  Lise Bernard, Marion Brooks, Patti Bruffey, Michelle Dutra, Carrie Flowers, Janie Griswold, Susie Kime, Andrea Partida.

The meeting was called to order by President Lise Bernard at 8:40 am.

Approval of Minutes (Carrie Flowers)

The minutes from the February 5, February 12, and March 5 meetings were read. Each set of minutes was approved as read.



Director's Report (Janie Griswold)

Ø     Exhibition Night is tonight. Most kids are finished with work, which will allow them to rotate through the classrooms to see other projects.

Ø     After Spring break, STAR testing will begin, followed by 8th grade retreat, 6th grade camp, a few more weeks of instruction, and then students will gear up for POLs!

Ø     Fund Run:  teachers were very supportive and spirited for the day.  They were also extremely surprised at the amount of money it brought it (over $16,000)!  Both 6th grade teams won pizza parties because they were the top earners (over $3000 each team), but the other grades did great, too (over $2000 each team).  For next year, we hope to plan the Fund Run on the Friday after first semester POLs.

Ø     Hiring for next year is underway.  Mr. Gallagher and Ms. Komatsubara are both going to the North County campus to help open those middle schools; Mr. Thoene and Mr. Harms will be our 8th grade math teachers.

Ø     Money received from the Parent Association will be used to purchase much needed supplies such as water quality kits, video cameras, and art supplies.  Also looking forward to purchasing Foss science kits (all inclusive lab kits) and literature circle books.

President's Report (Lise Bernard)

Thank you to:

Karen Gruenberg, again, for a tremendous job on the Fund Run.

The iPod donators:  the Bruffey Family, the Karin Family, and the Gruenberg Family.

Patti Bruffey for coordinating the Phone-a-thon.  We don't know how much it brought in yet, but we definitely have checks coming in. Better timing for next year might be in October.  Also, we may need to have a Phone-a-thon chair.

Fund Run Money: Fund Run brought in over $16,000.  After some discussion as to whether to give all the funds to Janie now or to give her some now, and some after Catwalk money has been given out, Susie made the motion to give $7500 unrestricted funds now, and then an additional $4500 after Catwalk money has been distributed, for use for the teachers in the 2009-2010 school year.  Andrea seconded the motion. A vote was taken; 5 for, 1 against, and 1 abstention.  The motion passed.

Treasurer's Report (Marion Brooks)

Still have money coming in and going out from Fund Run. The 8th grade promotion fund has $1236 so far.  Patti reported that fundraising is going well for that.

Nominating (Susie Kime)

An email will go out announcing position descriptions.  The goal is to make the letter less formal than in previous years.  It will go out soon after Spring Break, around April 20.  We are looking to pull in more 6th grade parents than we have in the past.

The meeting was adjourned at 10:10 am.

Respectfully submitted,

Carrie Flowers,

Secretary

High Tech Middle Parent Association Emergency Funding Meeting Minutes: February 12, 2009

In attendance:  Marion Brooks, Carrie Flowers, Janie Griswold, Linda Karin, Susie Kime, Andrea Partida, Christine Rhoads.



Director's Report (Janie Griswold)

Although the state budget has not been finalized yet, we are anticipating a sizable cut in the budget.  Our operating budget comes, in part, directly from the state because we are a state charter.  Never before in history have they done a mid year cut; a 3-4% cut is expected.  The Annual Appeal did less than ½ of what it brought in last year.  The goal for Annual Appeal is $250/family, but we are not close to seeing that goal.  We are looking at a $50-60,000 shortfall for HTM for the rest of the school year (that is the 3-4% cut and the Annual Appeal shortage combined).  We could pull from the HTM reserve (emergency fund), but looking forward, things will be worse:  next year, we face an additional 3-4% cut.

Suggestions:  We could have a mandatory Town Hall Meeting, telling the parents of this crisis.  We agreed that most parents really have no idea of the problem. At the meeting, we can push the Annual Appeal and the Fund Run.  If we increase the number of participating families in the Annual Appeal, and log our volunteer hours, we will be more eligible for grant money. This meeting should take place before the Fund Run, and we can send an email through News You Can Use, through the room parents, and also from Janie.

Treasurer's Overview (Marion Brooks)

After attending the staff meeting on Tuesday, February 10, Marion was able to get four grant requests from teachers, totaling roughly $1550.  We have $8200 in available funds.  If we give $5000 to Janie (in addition to the Director's money of $10,000), $1550 in grants, we would still have $1600 left, plus $5000 in reserve.  Plus, we anticipate some income from the Fund Run in March.

Carrie moved to release the $10,000, and give an additional $5000 to Janie.  Christine seconded the motion, and the motion was passed unanimously.

Linda moved to fund the four grants from the teachers, totaling $1550.  Susie seconded the motion, and the motion was passed unanimously.

Respectfully submitted,

Carrie Flowers,

Secretary

Wednesday, May 6, 2009

How to Nominate

How to Nominate:

  • Nominations must be submitted in writing (paper or email) to the Nominating Committee Chair, Susie Kime at mtec5@earthlink.net or 858-576-1587;

  • Nominees themselves must state in writing that he or she will serve if elected;

  • Nominations must be submitted within the designated Open Nomination Period beginning April 21 ending May 15, 2009.


Anyone interested in filling one of the five leadership positions: President, Vice-President, Secretary, Treasurer, Parliamentarian; needs to contact this year's Nominating Committee Chairperson, Susie Kime, as stated above. More information is posted at http://parentpage.org/sandiego/?p=1905

All valid nominations will be carefully considered by the Nominating Committee. A recommended slate of officers will be presented by the Nominating Committee at the last general PA meeting of the school year in June (date TBD), when the elective vote will take place.

If you are not able to fill any of these five leadership positions, there are plenty of opportunities to fill other chair positions. Click here http://parentpage.org/sandiego/?p=1916 for further information on all other Parent Association board positions.

For more detailed information on these five leadership positions or the nomination process, please refer to our By-Laws at: http://parentpage.org/sandiego/?p=1923 or check out all HTM Parent Association information at: http://parentpage.org/sandiego/?p=386

Tuesday, April 14, 2009

HTM PA By Laws

Updated 1/14/09

ARTICLE I. NAME

1.1 High Tech Middle Parent Association

ARTICLE II. PURPOSE

2.1 To engage in activities which provide encouragement, leadership, and assistance to High Tech Middle at the High Tech High Village, so the school can reach its goals and objectives

2.2 To encourage member participation in school activities

2.3 To facilitate communication between home and schools, and between the Parent Associations of the schools at High Tech High Village

2.4 To promote the recognition of High Tech Middle in the community

2.5 HTMPA is a division of HTH Foundation, a non-profit organization, and any funds, dues and proceeds derived shall be for the benefit and improvement of the school as deemed necessary by the Parent Association.

2.6 This Parent Association will not seek to direct the administrative activities or policies of the school.

ARTICLE III. MEMBERSHIP AND VOTING RIGHTS

3.1 Membership

Each parent, step-parent, guardian or adult responsible for custodial care of a student attending High Tech Middle in the current academic year shall be considered a member of the High Tech Middle parent Association. Parents or guardians of Alumnae, volunteering at HTM may be offered membership at the discretion of the Executive Parent Association Board.

3.2 Voting Rights

Each member shall have one vote at all general membership meetings and at the Annual Meeting.

3.3 Termination of Membership

Membership and voting rights will be automatically terminated once the member’s child leaves the school.

3.4 Proxy voting or absentee balloting is prohibited among the general membership.

ARTICLE IV. MEETINGS

4.1 The President or Co-Presidents of the HTM PA shall provide notice using the database maintained by the school SIS officer, at least one week in advance, for all general membership meetings. Notices will also be published on the school website. Such notice will include the place, day, and hour of the meeting, and any other information required by these bylaws.

4.2 The Board of Directors shall meet once per month, at the discretion of the Board, during the academic year. This meeting is open to the general membership, however, the general membership does not have active voting rights at the Board of Directors meetings.

4.3 Annual Meeting

There shall be an annual meeting at the end of each academic year for the express purpose of organization and election of officers.

4.4 Special Meetings

Special meetings of the Board of Directors may be called by or at the request of the President or any two Directors and shall take place at a time and place chosen by the President or at a time and place designated in writing by a petition signed by a majority of the elected Board. The Board of Directors may close these meetings to the general membership.

4.5 Notice

Notice of any special meeting of the Board of Directors shall be given at least twenty four hours in advance by e-mail, or telephone, to each director at his or her address as shown by the records of the Association. If the time and place of the meeting is chosen by the President, then the President shall give the notice. If the time and place of the meeting is chosen by a petition signed by a majority of the Board, then a copy of that petition will be included with the notice and the notice may be given by any one of the members of the Board who have signed the petition. Any Director may waive notice of any meeting. The attendance of a Director at any meeting shall constitute a waiver of notice of such meeting, except where a Director attends a meeting for the express purpose of objecting to the transaction of any business because the meeting is not lawfully called or convened. Neither the business to be transacted at, nor the purpose of, any regular or special meeting of the Board need be specified in the notice or waiver of notice of such meeting, unless specifically required by law or by these bylaws.

4.6 Quorum

A simple majority of the elected Board of Directors shall constitute a quorum for the transaction of business at any meeting of the Board; but if less than a majority of the elected Directors is present at said meeting, a majority of the Directors present may adjourn the meeting without further notice. An elected Director may give his or her proxy in writing or e-mail to another Director so a quorum can be reached.

4.7 Manner of Acting

The act of the majority of Directors present at a meeting at which a quorum is present shall be the act of the Board of Directors, unless the act of a greater number is required by law or by these bylaws.

4.8 Informal Action by Directors

Any action required by law to be taken at a meeting of directors, or any action which may be taken at a meeting of directors, may be taken without a meeting if a consent in writing, setting forth the action so taken, is signed by all of the directors.

ARTICLE V. ELECTIONS OF OFFICERS OF THE HTM PA

5.1 Nominations

A Nominating Committee will be annually elected by the officers of the HTMPA Board at the March Board Meeting. The Nominating Committee will consist of at least five current Board Members. The chair of the Nominating committee will be selected at their first Nominating Committee meeting. The acting president may not be a member of the Nominating Committee.

5.2 The Nominating Committee will solicit nominations for the following year’s officers through notice given to the membership (via e-mail). Nominations may also occur from the floor, during the election meeting. The notice should state the positions available and include a date range for an Open Nomination Period, which shall be at least two weeks before the annual election meeting.

5.3 Nominations will be considered valid only if they meet the following requirements:

a. Nominations must be submitted in writing (paper or e-mail) to the Nominating Committee Chair;

b. Nominees themselves must state in writing that he or she will serve if elected;

c. Nominations must be submitted within the designated Open Nomination Period.

5.4 All valid nominations will be carefully considered by the Nominating Committee and the committee shall nominate at least one candidate for each office (or an alternate of co-chairs), forming a recommended slate. This recommended slate of officers will be presented by the nominating committee at the PA’s general election meeting when the vote will take place.

5.5 Notice of the general election meeting’s date /time/location and the Nominating Committee’s recommended slate of officers shall be given at least one week prior to the election meeting date, via e-mail to the general membership and posting on the PA website.

5.6 Additional nominations may also occur from the floor during the election meeting, only if the floor nominees previously complied with the above nomination requirements.

5.7 The Nominating Committee Chairperson will immediately count the ballots with the HTMPA Secretary or alternate officers may be appointed to do so in their absence.

ARTICLE VI. BOARD OF DIRECTORS

6.1 The Board of Directors shall consist of the elected officers of the HTM PA. In addition, executive members, with voting rights, will be comprised of chairpersons of committees at the discretion of the Board of Directors as stated in article 7.1.

6.2 General Powers

The affairs and finances of the HTM PA shall be managed by its Board of Directors. The powers of the Board of Directors will include any other powers permitted by law and not delegated to specific officers of the HTM PA or to the membership by these bylaws.

6.3 The Executive Board of Directors of the HTM PA shall be elected by the general membership at the Annual Meeting. The Officers of the HTM PA or Board members elected at an Annual Meeting will serve until the end of the term or until such time as the Officer is unable to fulfill their position. Except in the case of Directors filling vacancies, each Director will hold office for a term of one year with his or her term ending at the conclusion of the last meeting of the school year. Officers of the HTM PA may serve no more than two consecutive terms in a position. At the discretion of the Board, Officers may serve an addition term(s) if no candidate can be found.

6.4 Vacancies

Any vacancy occurring in the Board of Directors may be filled by the affirmative vote of the majority of the remaining Directors, though less than a quorum. A Director elected to fill a vacancy shall be elected for the unexpired term of his or her predecessor in office.

6.5 Compensation

Directors shall not receive any stated salaries for their services as Director.

ARTICLE VII. OFFICERS OF THE HTM PA AND COMMITTEE CHAIRS

7.1 Officers of the HTM Parent Association

The Officers of the HTM PA Board of Directors shall consist of the Executive Committee: President, Vice-President, Secretary, Treasurer, and Parliamentarian . The Parent Association Board may also have at its discretion: Communications Chair, Tech Support Chair, Gifts and Grants Chair, School Support Chair, Fundraising Chair, Community Events Chair, Hospitality Chair and any other officers, with such titles and duties as may be determined by the Executive Board. Any number of offices may be held by the same person, except that neither the Secretary nor the Treasurer may serve concurrently as the President.

7.2 President

The President is the principal executive officer of the Association in charge of carrying out the resolutions of the Board of Directors and shall, in general:

a. Supervise or carry out all of the business and affairs of the Association including contracts, publications, events, and meetings, except where the execution thereof shall be expressly delegated by the Board of Directors or by these bylaws or by statute to some other officer or agent of the HTM PA.

He or she shall maintain appropriate, complete and accurate records and in general perform all other duties as may be prescribed by the Board of Directors from time to time.

b. Have authority to co-sign all checks of the HTM PA including amounts exceeding $100.

c. Be an ex-officio member of all committees except the nominating committee and shall be invited to attend all meetings. The President shall receive minutes from all committee meetings.

d. Shall serve on the Presidents’ Council of the schools at High Tech High Village.

e. Communicate regularly with HTM Administration to give/receive input and update on activities, plans etc.

7.3 Vice-President

The Vice President shall assist the President. Additionally, in the absence of the President, the Vice -President shall discharge the duties of the President. The Vice-President may co-sign all checks of the HTM PA, including those exceeding $100. The Vice-President may serve on the Presidents’ Council of the schools at High Tech Village.

7.4 Secretary

The Secretary shall be responsible for the keeping of the minutes of the meetings of the members and of the Board of Directors in one or more books provided for that purpose. In addition, the Secretary will:

a. see that all notices are duly given when required by these bylaws or the law,

b. receive ballots and record the result of a vote for an election or bylaws change,

c. perform duties incident to the office of Secretary and such other duties as from time to time may be assigned to him or her by the Board of Directors,

d. endeavor to keep all copies of membership records under his or her custody at a location other than that of the school’s office so that a fire would not destroy both the original records and their copies.

e. maintain a book or file at the school where minutes can be accessed by the membership, as well as posting minutes on the school website.

7.5 Treasurer

The Treasurer will handle all financial matters of the HTM PA and will:

a. provide financial reports and a yearly summary,

b. maintain the HTM PA checking account,

c. generate and sign HTM PA checks ( to be co-signed by another designated board member if they exceed $100),

d. require, as needed, an audit of the books at any time; such an audit will be paid for by the HTM PA,

e. perform such other duties as from time to time may be assigned to him or her by the Board of Directors,

f. be the custodian of the HTM PA financial records,

g. prepare an annual budget to be presented to the general membership.

7.6 Parliamentarian

The Parliamentarian shall:

a. maintain present bylaws, original bylaws and all amendments to the bylaws,

b. advise the President and the Executive Board of correct Parliamentary Procedure.

ARTICLE VIII. BOOKS AND RECORDS

8.1 The HTM PA shall keep correct and complete books and records of account and shall also keep minutes of the proceedings of its members and Board of Directors. Such records will be kept in the custody of the President or Secretary.

8.2 All books and records of the HTM PA may be inspected by any member, or his or her agent or attorney, for any proper purpose at any reasonable time.

ARTICLE IX. FISCAL YEAR

9.1 The fiscal year of the corporation shall begin on the first day of July after the last general meeting of the year and end on the last day in June in each year.

ARTICLE X. AMENDMENTS AND BYLAWS

10.1 Amendments to these bylaws may be proposed and voted upon at the annual meeting or a general membership meeting. These proposals receiving a simple majority, by mail, proxy or e-mail of the vote at the membership meeting shall be incorporated in the bylaws.

10.2 Advertising Bylaws Change

The Parliamentarian shall advertise all submitted changes to the bylaws by publishing them or placing them on a written ballot published in the newsletter, on the website or mailed to each member. If a ballot is used it will include the following:

a. the wording of the motion or motions each followed by the words YES and NO,

b. the address of the Secretary to which the ballot shall be returned,

c. the deadline by which the ballot must be mailed when returned,

d a space for the member to print his name,

e. a space for the member’s signature.

10.3 Counting the Ballots

The Secretary shall count the ballots. The vote may also be by raised hand or voice.

10.4 Result of the Vote

An affirmative vote, a simple majority of the members voting to amend bylaws passes. Amendments are effective immediately unless otherwise specified.

10.5 Announcement of Result of the Vote

The result of the vote, in terms of whether or not the amendment was passed, will be advertised by President in Newsletter via e-mail and/or on the website.

10.6 Adoption of the Bylaws

The HTM Parent Association, at its meeting adopted these bylaws as indicated by their signatures on the cover page of these bylaws.

ARTICLE XI. MISCELLANEOUS

11.1 Parliamentary Authority

Roberts Rules of Order, Revised, shall govern this HTM Parent Association on all issues not covered by these bylaws.

11.2 Standing Rules

There shall be standing rules as may be necessary to provide detailed policy and procedure for all the functions of this Association, provided such rules are not in conflict with these bylaws. Such rules may be adopted, amended or rescinded by a simple majority of the Board of Directors.

ARTICLE XII DISSOLUTION

12.1 On dissolution of the High Tech Middle Parent Association, any funds remaining shall be distributed to one or more educational organizations selected by the sitting Board of Directors at the time of dissolution.

Saturday, March 14, 2009

High Tech Middle Parent Association Meeting Minutes: December 4, 2008

In attendance: Lise Bernard, Marion Brooks, Patti Bruffey, Joaquin Chavez, Michelle Dutra, Carrie Flowers, Linda Karin, Susie Kime, Andrea Partida.

The meeting was called to order by President Lise Bernard at 8:35 am.

Approval of Minutes (Carrie Flowers)

The minutes from the November 6 meeting were read. Linda made the motion to approve the minutes, Patti seconded, and the motion was passed.



President's Report (Lise Bernard)

  • Thank you to Teresa Wieand for coordinating the Sammy's fundraiser! We made $57.

  • Bylaws: Each recommended amendment to the bylaws was read and the revised bylaws went to a vote. Carrie made the motion to approve the bylaws, Marion seconded, and the motion was passed. The revised bylaws are effective immediately. A Spanish version will be available. Suggestions for additional changes to the bylaws include: adding recall information, adding "Point Loma" to the High Tech High Village name, and that disputes will be handled through a third party mediator. Bylaws should be reviewed periodically, so these suggestions will be considered next time. Thank you to Lise for working so hard on a not-so-fun but necessary project.

  • Socials: With no Zip Code Socials this year, we are looking into doing Team Socials, or Grade Level Socials. This will become the responsibility of the room parents. Some ideas include: potlucks the park at Liberty Station, the beach, or at a restaurant. We also discussed doing a whole school social. Skate Night and Movie Night were suggestions. These will be PA activities. Lise will call Skate World for a possible February or March date.

  • Direct Donations: The Phone-a-Thon for the Village will be Wednesday, December 10. We need at least six volunteers from HTM. Carrie will send an email to room parents asking them if they are available.


Treasurer's Report (Marion Brooks)

No changes this month. We have about $8000 to spend on nonrestricted funds (gifts and grants). The Solar Panel Project funding is unclear. Christine and/or Janie will need to clarify. Is it something we still really want? Lise will talk to Janie regarding this project.

Escrip (Andrea Partida)

So far, 108 have signed up. The grocery challenge is going, but slowly. We will keep the advisory team party as the goal until the end of December. We are disappointed that most of the teachers at HTM have not participated.

Another gift card drive will go out next week, this one will be specifically for HTM.

Communications (Linda Karin)

As a reminder, Friday at 5:00 is the deadline for News You Can Use.

Hospitality (Michelle Dutra)

On Thursday, December 18th, there will be a holiday luncheon for the teachers. Parents will be asked to bring in soups, salads, bread, drinks and desserts. Carrie will send an email to room parents, with specific items for each grade level to bring in. Items will be placed in Conference Room before lunch. We would like to say thank you to the teachers who have signed up for Escrip.

New Business (Patti Bruffey)

Patti is a member of the Explorer Parent Council. They have expressed an interest in a mentorship program with HTM for their incoming students. If we do something like this, we would need to do it for all new incoming students, not just Explorer kids. Lise will discuss this with Janie.

The meeting was adjourned at 10:45 am.

Respectfully submitted,

Carrie Flowers,

Secretary

High Tech Middle Parent Association Meeting Minutes: November 6, 2008



In attendance: Lise Bernard, Marion Brooks, Patti Bruffy, Linda Karin, Andrea Partida, Christine Rhoads, and Myda Clark.

Meeting called to order by President Lise Bernard at 8:40am.

Approval of Minutes (Linda Karin)

The minutes from October 2, 2008 were read. Patti motioned to approve the minutes, Marion seconded and the motion passed unanimously.

President's Report (Lise Bernard)

  • Gift and grant request: Lise presented the details of the grant request by the 6th grade for $1000. The breakdown was as follows: $250 for literature circle books, $250 for math curriculum books, $500 on sustainable lab supplies. Patti motioned for a vote to provide up to $1000 to the 6th grade for the literature circle books, math curriculum books and sustainable lab supplies. Susie seconded. Passed unanimously.

  • By laws: Changes discussed. We edited by laws once more. Christine motioned that the Board approve by laws as amended and that we should put the by law approval to a vote at the next General Membership meeting. Patti seconded. Passed unanimously.

  • Plan to call next General Membership meeting at next board meeting on December 4, 2008. Susie to provide edited version of the by laws to the parents in accordance with the current by law guidelines before the vote.

  • Catwalk 2007 monies: Lise reminded Janie that she has $10K in reserve to use for computers.

  • Direct Donations 2008: Christine explained that parents gave some $5000 specifically for a solar panel/monitor science learning project. It should be completed during winter break for the students this year to benefit from it. Christine will discuss progress with faculty Dan Theone and Paul Roesler regarding cost of purchase and installation of the solar panels and monitors.

  • Advisor and team teaching lists. Christine will forward the lists to Marion who has offered to format advisor and team teaching lists in excel. She will forward the revised lists to Carrie Flowers to distribute to the appropriate persons.


Treasurer's Report (Marion Brooks)

  • We have roughly $10K in the bank in unrestricted funds. Lise still has not been able to obtain a receipt from the caterers of the picnic so about $1500 of $10K will be used for that reimbursement.

  • We made $968.75 in logowear sales and the bonfire. The funds were deposited but have not cleared.


Fundraising (Lise Bernard)

  • Jog-a-thon is set for Friday, January 23, 2008 and Janie has approved.

  • Sammy's Wood Fire Pizza fundraiser is set for Wednesday, November 12, 2008. 3pm to 9pm.

  • Escript: Andrea reported that 18 new people have signed up for escript since the beginning of the Advisory Challenge. We will continue to push the drive in the weekly email blast. The last day to turn in the registration form to qualify for the Ice Cream party for the advisory will be November 21, 2008. Andrea will provide exciting verbiage to Linda for the next email blast to motivate the Advisories to push for 100% participation before the deadline.


HTMPA Website update (Myda Clark)

  • Myda briefed us on her marvelous new version of the HTMPA website. We discussed various helpful links to possibly be added. Lise will email a link to the provisional (off-line) site for board review and for the board to offer further suggestions. Christine asked that while making suggestions to keep in mind that the final website will be in the public domain so we should not include private or personal information. Lise emphasized that suggestions be email to her and that she would forward them to Myda so that Myda would not be drowning in emails.


Communications (Linda Karin)

  • Linda has started a weekly informational email, New you can use, that will consist of information that the board would like to get out to the parents as well as general reminders. It will be sent out once a week on Sunday night. The deadline to submit information to be included in the Sunday email will be due before 5pm on the preceding Friday. It was agreed that Linda would not be responsible for content and would only organized and sent the email blast. Information should be submitted to Linda's personal email address lmkarin@pacbell.net. (The weekly email will be sent from htmcommunications@gmail.com.)


Special Thanks:

  • The Liberty Station Education Day was a huge success. We would like to thank Cris Anderson and Vicky Ross for their tireless work organizing the event.

  • Also we wish to thank Michelle Dutra and Cris Anderson for providing lunch from Soup Plantation for the staff during teacher conference week.


Meeting was adjourned at 10:35am.

Respectfully submitted,

Linda Karin

Substitute Secretary

High Tech Middle Parent Association Meeting Minutes: October 2, 2008

In attendance: Lise Bernard, Marion Brooks, Patti Bruffey, Michelle Dutra, Carrie Flowers, Linda Karin, Susie Kime, Andrea Partida, Christine Rhoads.

The meeting was called to order by President Lise Bernard at 8:40 am.

Approval of Minutes (Carrie Flowers)

The minutes from the September meeting were read. An amendment regarding restricted funds in the budget was made to read "roughly $11,000." Patti made the motion to approve the amended minutes, Susie seconded, and the motion was passed.



Announcements (Lise Bernard)

  • The By laws meeting will be October 15 at 8:45.

  • Gifts and Grants: Lise spoke with Janie, and asked her to remind teachers about gifts and grants. A paper reminder may be helpful, and/or putting the grant application on the website.

  • Picnic: The Back-to-School Picnic had about 130 people show up. HTMMA had a great turnout throughout the night for their Harvest Festival. Can we coordinate with them or transition to something like that? Lise thanked Brenda Anderson, Linda Karin, Mrs. Amore, Sylvia Martinez, Patti Bruffey and Eve Sepulveda for their help with the event.


Treasurer's Report (Marion Brooks)

  • We have about $10,000 in the bank, but still need to pay L & L for the picnic food. We lost a little money on the picnic; we need to charge more per person to cover the tax and cost of servers.

  • We received $3900 in Catwalk funds; we had some expenses for logowear (we did sell $185 in logowear at the picnic).

  • $975 was paid to Carrie Interlandi for the grade level grant from last year.

  • 8th Grade Promotion: $500 from the PA for seed money, and $51.24 left over from last year.

  • Reimbursement Procedure: forms are in the office. Completed forms go in the red folder. Checks will be back within a week. We need the receipts or we can't process the reimbursement.


Team Parents (Carrie Flowers)

  • Joanna Clark is updating the lists of emails, and should be done by tomorrow. Directories should go home next week. Digital copies will go to all PA presidents.

  • Access to lists of emails will go to appropriate team parents this week.

  • We need a new website person for the Parent Association page. Carrie will contact Myda Clark, who had noted on the volunteer lists that she was interested. We would like to have: Contacts, Escrip, Forms, Bylaws, and Meeting Minutes available on our page. The school will design the site, we just need a person to post things. We would also like a bigger button on the HTM page that says something like: "Current Events at HTM" that would point to our page. We will form a committee for the website.

  • Christine would like to be added to the Shaddox/Costa team as a team parent.


Fundraising (Lise Bernard)

  • Jogathon: Karen Gruenberg will chair. Name ideas: "The HTM Amazing Race" or "Survivor: HTM". Prizes might include t-shirts, gift cards, Midnight Madness/Lock in. Our first choice for dates is January 23, with Jan. 28th or February 11th as alternates/rain dates.

  • Escrip (Andrea): We currently have only 84 people signed up. We will do an email blast to encourage more sign ups. Perhaps we can have an advisory contest: whoever brings in the most signed forms or VonsClub or Ralph's card numbers and gets the advisory teacher to sign up, wins an ice cream party. If we focus on VonsClub at first; we might have more success with that than trying to get parents to give up debit card numbers. Let's do a second semester push for the debit cards.

  • Food Sales: Lise proposed that the PA do a snack sale once or twice a month to increase PA funds. We will buy sodas on sale when we see them; Dr. Pepper, Coke, lemonade, Sprite and root beer are popular choices. Marion will advise Lise on purchasing pizzas. Set up will be at 2:30, and be done by 3:45. Lise will talk to Darcy regarding the scheduling and ask Janie is she has a wish list for us to raise funds specifically for.

  • Restaurant Nights: Teresa is working on this. She is working with Oggi's and Sammy's currently.

  • Catwalk: Meetings start in October. May 30th is the date.


Communications (Linda Karin)

Linda will contact June Dodge to learn new email procedures.

New Business

Kids' NewsDay is next Tuesday, October 7th, and we will be selling at HTM.

Our next meeting will be November 6th at 8:30.

The meeting was adjourned at 10:25 am.

Respectfully submitted,

Carrie Flowers,

Secretary

High Tech Middle School Parent Association Bylaws






Updated 1/14/09

ARTICLE I. NAME



1.1 High Tech Middle Parent Association

ARTICLE II. PURPOSE

2.1 To engage in activities which provide encouragement, leadership, and assistance to High Tech Middle at the High Tech High Village, so the school can reach its goals and objectives

2.2 To encourage member participation in school activities

2.3 To facilitate communication between home and schools, and between the Parent Associations of the schools at High Tech High Village

2.4 To promote the recognition of High Tech Middle in the community

2.5 HTMPA is a division of HTH Foundation, a non-profit organization, and any funds, dues and proceeds derived shall be for the benefit and improvement of the school as deemed necessary by the Parent Association.

2.6 This Parent Association will not seek to direct the administrative activities or policies of the school.

ARTICLE III. MEMBERSHIP AND VOTING RIGHTS

3.1 Membership

Each parent, step-parent, guardian or adult responsible for custodial care of a student attending High Tech Middle in the current academic year shall be considered a member of the High Tech Middle parent Association. Parents or guardians of Alumnae, volunteering at HTM may be offered membership at the discretion of the Executive Parent Association Board.

3.2 Voting Rights

Each member shall have one vote at all general membership meetings and at the Annual Meeting.

3.3 Termination of Membership

Membership and voting rights will be automatically terminated once the member's child leaves the school.

3.4 Proxy voting or absentee balloting is prohibited among the general membership.

ARTICLE IV. MEETINGS

4.1 The President or Co-Presidents of the HTM PA shall provide notice using the database maintained by the school SIS officer, at least one week in advance, for all general membership meetings. Notices will also be published on the school website. Such notice will include the place, day, and hour of the meeting, and any other information required by these bylaws.

4.2 The Board of Directors shall meet once per month, at the discretion of the Board, during the academic year. This meeting is open to the general membership, however, the general membership does not have active voting rights at the Board of Directors meetings.

4.3 Annual Meeting

There shall be an annual meeting at the end of each academic year for the express purpose of organization and election of officers.

4.4 Special Meetings

Special meetings of the Board of Directors may be called by or at the request of the President or any two Directors and shall take place at a time and place chosen by the President or at a time and place designated in writing by a petition signed by a majority of the elected Board. The Board of Directors may close these meetings to the general membership.

4.5 Notice

Notice of any special meeting of the Board of Directors shall be given at least twenty four hours in advance by e-mail, or telephone, to each director at his or her address as shown by the records of the Association. If the time and place of the meeting is chosen by the President, then the President shall give the notice. If the time and place of the meeting is chosen by a petition signed by a majority of the Board, then a copy of that petition will be included with the notice and the notice may be given by any one of the members of the Board who have signed the petition. Any Director may waive notice of any meeting. The attendance of a Director at any meeting shall constitute a waiver of notice of such meeting, except where a Director attends a meeting for the express purpose of objecting to the transaction of any business because the meeting is not lawfully called or convened. Neither the business to be transacted at, nor the purpose of, any regular or special meeting of the Board need be specified in the notice or waiver of notice of such meeting, unless specifically required by law or by these bylaws.

4.6 Quorum

A simple majority of the elected Board of Directors shall constitute a quorum for the transaction of business at any meeting of the Board; but if less than a majority of the elected Directors is present at said meeting, a majority of the Directors present may adjourn the meeting without further notice. An elected Director may give his or her proxy in writing or e-mail to another Director so a quorum can be reached.

4.7 Manner of Acting

The act of the majority of Directors present at a meeting at which a quorum is present shall be the act of the Board of Directors, unless the act of a greater number is required by law or by these bylaws.

4.8 Informal Action by Directors

Any action required by law to be taken at a meeting of directors, or any action which may be taken at a meeting of directors, may be taken without a meeting if a consent in writing, setting forth the action so taken, is signed by all of the directors.

ARTICLE V. ELECTIONS OF OFFICERS OF THE HTM PA

5.1 Nominations

A Nominating Committee will be annually elected by the officers of the HTMPA Board at the March Board Meeting. The Nominating Committee will consist of at least five current Board Members. The chair of the Nominating committee will be selected at their first Nominating Committee meeting. The acting president may not be a member of the Nominating Committee.

5.2 The Nominating Committee will solicit nominations for the following year's officers through notice given to the membership (via e-mail). Nominations may also occur from the floor, during the election meeting. The notice should state the positions available and include a date range for an Open Nomination Period, which shall be at least two weeks before the annual election meeting.

5.3 Nominations will be considered valid only if they meet the following requirements:

a. Nominations must be submitted in writing (paper or e-mail) to the Nominating Committee Chair;

b. Nominees themselves must state in writing that he or she will serve if elected;

c. Nominations must be submitted within the designated Open Nomination Period.

5.4 All valid nominations will be carefully considered by the Nominating Committee and the committee shall nominate at least one candidate for each office (or an alternate of co-chairs), forming a recommended slate. This recommended slate of officers will be presented by the nominating committee at the PA's general election meeting when the vote will take place.

5.5 Notice of the general election meeting's date /time/location and the Nominating Committee's recommended slate of officers shall be given at least one week prior to the election meeting date, via e-mail to the general membership and posting on the PA website.

5.6 Additional nominations may also occur from the floor during the election meeting, only if the floor nominees previously complied with the above nomination requirements.

5.7 The Nominating Committee Chairperson will immediately count the ballots with the HTMPA Secretary or alternate officers may be appointed to do so in their absence.





ARTICLE VI. BOARD OF DIRECTORS

6.1 The Board of Directors shall consist of the elected officers of the HTM PA. In addition, executive members, with voting rights, will be comprised of chairpersons of committees at the discretion of the Board of Directors as stated in article 7.1.

6.2 General Powers

The affairs and finances of the HTM PA shall be managed by its Board of Directors. The powers of the Board of Directors will include any other powers permitted by law and not delegated to specific officers of the HTM PA or to the membership by these bylaws.

6.3 The Executive Board of Directors of the HTM PA shall be elected by the general membership at the Annual Meeting. The Officers of the HTM PA or Board members elected at an Annual Meeting will serve until the end of the term or until such time as the Officer is unable to fulfill their position. Except in the case of Directors filling vacancies, each Director will hold office for a term of one year with his or her term ending at the conclusion of the last meeting of the school year. Officers of the HTM PA may serve no more than two consecutive terms in a position. At the discretion of the Board, Officers may serve an addition term(s) if no candidate can be found.

6.4 Vacancies

Any vacancy occurring in the Board of Directors may be filled by the affirmative vote of the majority of the remaining Directors, though less than a quorum. A Director elected to fill a vacancy shall be elected for the unexpired term of his or her predecessor in office.

6.5 Compensation

Directors shall not receive any stated salaries for their services as Director.

ARTICLE VII. OFFICERS OF THE HTM PA AND COMMITTEE CHAIRS



7.1 Officers of the HTM Parent Association

The Officers of the HTM PA Board of Directors shall consist of the Executive Committee: President, Vice-President, Secretary, Treasurer, and Parliamentarian . The Parent Association Board may also have at its discretion: Communications Chair, Tech Support Chair, Gifts and Grants Chair, School Support Chair, Fundraising Chair, Community Events Chair, Hospitality Chair and any other officers, with such titles and duties as may be determined by the Executive Board. Any number of offices may be held by the same person, except that neither the Secretary nor the Treasurer may serve concurrently as the President.

7.2 President

The President is the principal executive officer of the Association in charge of carrying out the resolutions of the Board of Directors and shall, in general:

a. Supervise or carry out all of the business and affairs of the Association including contracts, publications, events, and meetings, except where the execution thereof shall be expressly delegated by the Board of Directors or by these bylaws or by statute to some other officer or agent of the HTM PA.

He or she shall maintain appropriate, complete and accurate records and in general perform all other duties as may be prescribed by the Board of Directors from time to time.

b. Have authority to co-sign all checks of the HTM PA including amounts exceeding $100.

c. Be an ex-officio member of all committees except the nominating committee and shall be invited to attend all meetings. The President shall receive minutes from all committee meetings.

d. Shall serve on the Presidents' Council of the schools at High Tech High Village.

e. Communicate regularly with HTM Administration to give/receive input and update on activities, plans etc.

7.3 Vice-President

The Vice President shall assist the President. Additionally, in the absence of the President, the Vice -President shall discharge the duties of the President. The Vice-President may co-sign all checks of the HTM PA, including those exceeding $100. The Vice-President may serve on the Presidents' Council of the schools at High Tech Village.

7.4 Secretary

The Secretary shall be responsible for the keeping of the minutes of the meetings of the members and of the Board of Directors in one or more books provided for that purpose. In addition, the Secretary will:

a. see that all notices are duly given when required by these bylaws or the law,

b. receive ballots and record the result of a vote for an election or bylaws change,

c. perform duties incident to the office of Secretary and such other duties as from time to time may be assigned to him or her by the Board of Directors,

d. endeavor to keep all copies of membership records under his or her custody at a location other than that of the school's office so that a fire would not destroy both the original records and their copies.

e. maintain a book or file at the school where minutes can be accessed by the membership, as well as posting minutes on the school website.

7.5 Treasurer

The Treasurer will handle all financial matters of the HTM PA and will:

a. provide financial reports and a yearly summary,

b. maintain the HTM PA checking account,

c. generate and sign HTM PA checks ( to be co-signed by another designated board member if they exceed $100),

d. require, as needed, an audit of the books at any time; such an audit will be paid for by the HTM PA,

e. perform such other duties as from time to time may be assigned to him or her by the Board of Directors,

f. be the custodian of the HTM PA financial records,

g. prepare an annual budget to be presented to the general membership.

7.6 Parliamentarian

The Parliamentarian shall:

a. maintain present bylaws, original bylaws and all amendments to the bylaws,

b. advise the President and the Executive Board of correct Parliamentary Procedure.

ARTICLE VIII. BOOKS AND RECORDS

8.1 The HTM PA shall keep correct and complete books and records of account and shall also keep minutes of the proceedings of its members and Board of Directors. Such records will be kept in the custody of the President or Secretary.

8.2 All books and records of the HTM PA may be inspected by any member, or his or her agent or attorney, for any proper purpose at any reasonable time.

ARTICLE IX. FISCAL YEAR

9.1 The fiscal year of the corporation shall begin on the first day of July after the last general meeting of the year and end on the last day in June in each year.

ARTICLE X. AMENDMENTS AND BYLAWS

10.1 Amendments to these bylaws may be proposed and voted upon at the annual meeting or a general membership meeting. These proposals receiving a simple majority, by mail, proxy or e-mail of the vote at the membership meeting shall be incorporated in the bylaws.

10.2 Advertising Bylaws Change

The Parliamentarian shall advertise all submitted changes to the bylaws by publishing them or placing them on a written ballot published in the newsletter, on the website or mailed to each member. If a ballot is used it will include the following:

a. the wording of the motion or motions each followed by the words YES and NO,

b. the address of the Secretary to which the ballot shall be returned,

c. the deadline by which the ballot must be mailed when returned,

d a space for the member to print his name,

e. a space for the member's signature.

10.3 Counting the Ballots

The Secretary shall count the ballots. The vote may also be by raised hand or voice.

10.4 Result of the Vote

An affirmative vote, a simple majority of the members voting to amend bylaws passes. Amendments are effective immediately unless otherwise specified.

10.5 Announcement of Result of the Vote

The result of the vote, in terms of whether or not the amendment was passed, will be advertised by President in Newsletter via e-mail and/or on the website.

10.6 Adoption of the Bylaws

The HTM Parent Association, at its meeting adopted these bylaws as indicated by their signatures on the cover page of these bylaws.

ARTICLE XI. MISCELLANEOUS

11.1 Parliamentary Authority

Roberts Rules of Order, Revised, shall govern this HTM Parent Association on all issues not covered by these bylaws.

11.2 Standing Rules

There shall be standing rules as may be necessary to provide detailed policy and procedure for all the functions of this Association, provided such rules are not in conflict with these bylaws. Such rules may be adopted, amended or rescinded by a simple majority of the Board of Directors.

ARTICLE XII DISSOLUTION

12.1 On dissolution of the High Tech Middle Parent Association, any funds remaining shall be distributed to one or more educational organizations selected by the sitting Board of Directors at the time of dissolution.

Chairperson Positions on the 2009/2010 HTM Parent Association Board of Directors

These are appointed positions which do not require prior nomination and vote. Please contact us if you are interested in filling one of these Chair positions.

Communications Chair

The Communications Chair shall be responsible for:

  • Assisting the HTM PA with posting notices of meetings and agendas.

  • Organizing the preparation, production and distribution of the HTM PA Newsletter

  • Soliciting information of interest to parents from HTM Staff and other sources.

  • Distributing information via e-mail blasts and websites.

  • As needed to facilitate other communication needs of the HTM PA, HTM, and parents (surveys of parents, telephone trees, online forms for updating SIS information, etc.)


Tech Support Chair

The Tech Support chair shall:

  • Maintain parent pages on school website, keeping website information up to date and posting new information of interest to parents, staff and community.

  • Distribute current information and reminders of school events via email blasts.


Gifts and Grants Chair

The Gifts and Grants chair shall:

  • Review gifts and grants requests from High Tech Middle teachers and staff.

  • Collect and organize request receipts and documentation.

  • Coordinate with Treasurer the disbursement of Gifts and Grants funds.

  • Provide a year-end report of all disbursements made; to whom, what amount, for what purpose and date funds were disbursed.


School Support Chair

The School Support chair shall:

a. Oversee the parent committees which support and assist the classrooms, teachers and staff which are:

  • Room/Team Parent Coordinator-which assigns parents to each room/team.

  • Volunteer Coordinator, which supplies parent volunteers when needed.

  • Food Sales Coordinator, organizes and maintains schedule, supplies of team food sales.

  • Administrative Support Volunteer, assists with administrative duties when needed.


Fundraising Chair

The Fundraising Chair will oversee the fundraising committee for the chosen year. These may change from year to year, but usually include:

  • Annual Fund

  • Book Fair

  • Restaurant Nights

  • Escrip Grocery Stores

  • Gift Wrap


Community Events/School Spirit Chair

The Community Events/School Spirit Chair will oversee the various parent committees which plan and organize social activities and events for the school community as well as promote school spirit. These may include:

  • Beginning of the School Bonfire/Picnic Committee

  • Zip Code Social Committee

  • Dad's Club Coordinator

  • Community Liaison

  • Community Service Clubs

  • Logo Wear

  • 8th Grade Promotion Committee


Hospitality Chair

The Hospitality Chair will oversee the parent committees that provide refreshments and set up for the school events, such as:

  • Back to School Coffee

  • Fall Open House

  • Spring Open House

  • Teacher Appreciation/Luncheon


**Committee chairs may be co-chaired. Co-chairs will also have a vote.

HTMPA Elected Board Position Job Descriptions

President

*This is an elected position. Nominations are open for this position NOW - reply by __/__/2009.

The President is the principal executive officer of the Association in charge of carrying out the resolutions of the Board of Directors and shall, in general:

a. Supervise or carry out all of the business and affairs of the Association including contracts, publications, events, and meetings, except where the execution thereof shall be expressly delegated by the Board of Directors or by these bylaws or by statute to some other officer or agent of the HTM PA.

He or she shall maintain appropriate, complete and accurate records and in general perform all other duties as may be prescribed by the Board of Directors from time to time.

b. Have authority to co-sign all checks of the HTM PA including amounts exceeding $100.

c. Be an ex-officio member of all committees except the nominating committee and shall be invited to attend all meetings. The President shall receive minutes from all committee meetings.

d. Shall serve on the Presidents' Council of the schools at High Tech High Village.

e. Communicate regularly with HTM Administration to give/receive input and update on activities, plans etc.

Vice-President

*This is an elected position. Nominations are open for this position NOW - reply by __/__/2009.

The Vice President shall assist the President. Additionally, in the absence of the President, the Vice -President shall discharge the duties of the President. The Vice-President may co-sign all checks of the HTM PA, including those exceeding $100. The Vice-President may serve on the Presidents' Council of the schools at High Tech Village.

Secretary

*This is an elected position. Nominations are open for this position NOW - reply by __/__/2009.

The Secretary shall be responsible for the keeping of the minutes of the meetings of the members and of the Board of Directors in one or more books provided for that purpose. In addition, the Secretary will:

a. see that all notices are duly given when required by these bylaws or the law,

b. receive ballots and record the result of a vote for an election or bylaws change,

c. perform duties incident to the office of Secretary and such other duties as from time to time may be assigned to him or her by the Board of Directors,

d. endeavor to keep all copies of membership records under his or her custody at a location other than that of the school's office so that a fire would not destroy both the original records and their copies.

e. maintain a book or file at the school where minutes can be accessed by the membership, as well as posting minutes on the school website.

Treasurer

*This is an elected position. Nominations are open for this position NOW - reply by __/__/2009.

The Treasurer will handle all financial matters of the HTM PA and will:

a. provide financial reports and a yearly summary;

b. maintain the HTM PA checking account;

c. generate and sign HTM PA checks ( to be co-signed by another designated board member if they exceed $100),

d. require, as needed, an audit of the books at any time; such an audit will be paid for by the HTM PA,

e. perform such other duties as from time to time may be assigned to him or her by the Board of Directors,

f. be the custodian of the HTM PA financial records,

g. prepare an annual budget to be presented to the general membership.

Parliamentarian

*This is an elected position. Nominations are open for this position NOW - reply by __/__/2009.

The Parliamentarian shall:

a. maintain present bylaws, original bylaws and all amendments to the bylaws,

b. advise the President and the Executive Board of correct Parliamentary Procedure.

Tuesday, March 10, 2009

Grocery Card Registration

Here is a simple way to give to HTM while you shop for your groceries.

If you register you grocery store card at the sites below, the store gives a percentage to the school of your choice. (designate HTM ID # found below for each store)NO COST TO YOU.

Vons

  1. Log onto www.eScrip.com

  2. Enter school I.D. # 157979018

  3. Register your Vons card (don't know your card # call 1-877-723-3929)

  4. You can easily register credit cards, and increase your earnings


Ralphs

  1. Log onto www.ralphs.com

  2. Go to school programs (under Services)

  3. Enroll your Ralphs card under Community Programs (don't know your card # - it appears on your receipt)

  4. Enter school I.D. # 80014


Albertson's

  1. Log onto https://shop.albertsons.com/eCommerceWeb/CommunityAction.do?action=beginCommunity

  2. Click on Community Partners icon: High Tech Middle I.D. # 49001003324

Tuesday, February 24, 2009

Prizes for HTM Fund Run 2009



Prize details*

iPod**. The five boys that ran the most laps and the five girls that ran the most laps in each grade will be entered into a grade level drawing for an iPod nano. A drawing will be held for each grade level. One iPod will be awarded to the winner of each grade level drawing.


Homework pass. A homework pass will be awarded to each child that gets at least 5 sponsors.

*drawings only open to HTM students that participate in the HTM Fund Run 2009 event.

**new iPod nanos were donated by individual HTM Parents.


Letter from the HTM Fund Run Organizer

HTM Parent Association


HTM Fund Run



Event date: March 4th, 2009


Grade 6 - 9:30 - 10:15


Grades 7 and 8 - 10:30 - 11:15



Dear Parents,

High Tech Middle will be having its first ever "HTM Fund Run" on March 4th, 2009, from 9:30 a.m. to 11:30 a.m., at the NTC Park on Farragut Road (within walking distance of our school).

We hope this will not only be a fun event for the kids, but also anticipate that it will become a successful fundraising event. As we all know, these are hard times for our school, with the recent budget cuts, raising funds to help our school is critical. All proceeds raised by the fund run will go directly to High Tech Middle to use in its operating budget.

Students will be asked to collect pledges from family and friends. Pledges can be made for a "set amount" or for an amount "per lap." Participants typically complete an average of 25-45 laps (8 laps = 1 mile.), We ask that students do not go "door-to-door" asking for pledges but use the telephone to call friends and relatives. Your child's completed lap card will be sent home with them the day of the fund run indicating how many laps he/she ran/walked. Use the lap card to collect your "per lap" pledges.

Do not send in any money until your child has collected all their pledges. Please return all pledges to your child's teacher by Wednesday, March 18th in your child's classroom. Checks should be made out to HTM.

Please make sure your child dresses comfortably, wears tennis shoes and has applied sunscreen on the day of the event. It is recommended you send an extra shirt in your child's backpack to change into after the Fund Run.

Our goal is to have 100% student participation, even if they walk. Each child will set a goal for themselves and work towards achieving it. Not only will they have fun working out, they will gain a sense of accomplishment. We hope to raise a minimum of $14,000. This goal will be achieved if every student raises at least $40.00. (Last year, our sister elementary school averaged $99.00 per student.) However, any contribution is greatly appreciated, every donation big or small will collectively make a difference to the success of our school.

In addition, we need volunteers to mark lap cards and pass out oranges, water and fruit smoothies (generously donated by Tropical Smoothie located in Liberty Station.) Please indicate if you are available on your child's permission slip, and if so, arrive at 8:30 a.m.

Please support your child in this fun and rewarding event. We promise he/she will have fun while doing a healthy event and supporting their school.

Thank you in advance for your support. Let's pull together and have a successful fundraiser for the kids. If you have any questions please contact Karen Gruenberg at (619) 920-1935.

Thank you,

Karen Gruenberg

Monday, February 23, 2009

HTM Fund Run 2009 Wednesday, March 4. Update

HTM Fund Run 2009 Wednesday, March 4. Update



The Fund Run was Fun! Now it is time to turn in all that money!


High Tech Middle Families you should be proud of your children. Last Wednesday, March 4th, your children gave it their all and had a great time, too!






  • Deadline to return envelope with donations is March 18th. However we ask that students turn in the envelope with donations as soon as they have collected from all their donors. There will be a box designated for the envelopes at the front desk.

  • Winners of the iPod Nanos to be announced after all donations are turned in soon after the March 18th deadline. Homework passes for kids that get at least 5 sponsors will be awarded after their donations are in.

  • Thank you, students for collecting and running your hearts out. Thank you, parents, friends, and family for donating and showing your support. Thank you Janie and all the teachers for enthusiastically participating in this important event to raise money for our school. Thanks to all our volunteers we could not have pulled this off without you!

  • Special thanks to Karen Gruenberg for planning, organizing and executing the whole Fund Run event with style.



Remember to turn in your donation envelope before March 18th. Every dollar counts during this trying time of Education Budget cuts. A small donation helps when combined with all the other small donations. The amount of the donation is not important. We are aiming to get 100% participation from the High Tech Middle families. All money raised will go to High Tech Middle School.



Thank again,


High Tech Middle Parent Association